Events > Annual Events > Small Business Expo > Exhibitor Information 
Click here to view the layout for the 2010 Expo.  Booths will be chosen based on date of reservation.  An email will be sent out asking you to reserve your spot once all booths have been chosen. 

Exhibitor Guidelines

Regulations

  • No stickers of any type are allowed on property. No stick-on decals or other adhesive backed promotional items may be distributed or used in the exhibit facilities. Damage to the show locations caused by such unauthorized giveaways will be paid for by the party responsible.
  • Smoking is prohibited in all show locations
  • No tents inside
  • Sound levels must stay within Exhibit.
  • Exhibits can only be 8’ tall
  • All exhibits must be freestanding and self-supporting. Booth configurations cannot be designed to obstruct the view of nearby exhibits, exits, or doorways.
  • Booth structures and elements must be maintained within the officially contracted confines of your exhibit space, and not protrude into the aisles. This includes all truss work, lighting apparatus, audio and projection equipment, speakers, etc. These elements must be directed into your booth, not towards the aisles or neighboring exhibitors. There will be no exceptions made to this rule on-site.
  • When loading/unloading exhibit material, do not leave your vehicle unattended.  Each exhibitor will be alloted 5 minutes to load/unload their material at the front door.  Please do not block the entrance.  Be courteous to your fellow exhibitors.
  • Each Exhibitor will be given a 6’ draped table.  If you will not be needing the table, please let Sarah Klamo 2 weeks prior to Expo.

Facility Emergency Equipment

  • Fire fighting and emergency equipment may not be hidden or obstructed, including fire extinguishers, strobes, fire hose cabinets and standpipes.
  • All emergency exits, hallways and aisles must be kept clear and unobstructed.

Gas Information

  • Hazardous chemicals and materials, including, but not limited to, pesticides, herbicides poisons, flammable and combustible liquids, hazardous gases, pressure cylinders and tanks, and hazardous chemicals (including oxidizers) are prohibited.

Fire Regulations

  • All curtains, drapes, and decorations must be of fire retardant materials.
  • All exits must be kept clear and unobstructed

Cooking Information

  • Cooking devices must be separated from the public by at least four feet, or by a substantial barrier between the devices and the public. In addition, a K-Class fire extinguisher must be in the cooking location, within thirty (30) feet of the fryers and a 2A40BC fire extinguisher must be within thirty (30) feet of all cooking appliances. All fire extinguishers must be properly charged and tagged by a licensed fire extinguisher contractor.
  • Food samples can not be great than 2 oz.

Payment Schedule

  • Payments of exhibition fees are required as follows:
  • 100% of the total exhibition fee is due with application.
  • Exhibitor will not be permitted to participate and/or occupy its exhibit space if full payment has not been received.

Defaults

  • If the Exhibitor fails to pay any of the installments as outlined in the above statement, Organizer shall reserve the following rights:
  • Organizers reserves the right to cancel the exhibitor’s participation and/or release the contracted exhibit space and is free to provide said space to other exhibitors.
  • Any exhibition fees paid shall be retained by Organizer as liquidated damages.
  • Any outstanding payments are due and payable in consideration for Organizer having reserved space and providing services to the Exhibitor until the date the Exhibitor’s exhibit space is canceled.

Cancellation

  • All exhibitor participation cancellations must be received by Organizer in writing 30 days prior to show date in order to cancel space.  If less than 30 days, no refund will be given.
  • Space is based on a first come first serve basis.

Additional Cost

  • Electric $25.00 per 6×6 space

Booth sizes:

  • 6×6 cost:    $125.00
  • 6×12 cost:   $250.00

Marketing

  • Once all of the booths are selected, the participating company will be contacted to provide a list of potential clients. The list should consist of targets such as number of employees, type of industry, years in business, minority/women owned, etc.
  • The Chamber will promote the event which will in all Chamber publications and communication tools.  It will also be promoted through Cincy Chic and through other media outlets.
  • Every Chamber member will be mailed two free tickets to the event; Exhibitors recieve 10 tickets and Sponsors recieve #tickets based on their sponsorship benefits.  

Registration | List of the 2010 Exhibitors | Attendee Information

  

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